Overview
We are looking for a highly organised and proactive Sales Administrator to support in managing key retail and amazon accounts. This is a foundation role that will be central to the smooth operation of our commercial activities, from managing product data to supporting cross-functional initiatives. You will work closely with internal marketing, finance, and operations teams, providing critical support that enables the team to deliver on ambitious growth plans.
Client Details
They are a beauty brand. They are part of a wider group so you have the benefit in working for a fast growth start-up function but within a start up part of the business.
Description
1. Retailer Account Management
- Manage item life-cycle – oversee existing product maintenance and new item setup across all commercial retailers and Amazon
- Manage promotional submissions and track performances
- Proactively track deadlines for new item submissions, promotional windows, and reporting requirements, alerting cross-functional teams as needed
- Upload and maintain accurate product data (pricing, images, descriptions, pack sizes, compliance details)
- Key point of contact for select accounts across various brands
- Become well-versed in retailer portals to serve as the internal “go-to” for portal navigation and troubleshooting
- Attend retailer meetings as needed
2. Support Amazon account management
· Liaison between agencies and the internal team
· Work with cross-functional partners to manage AMZ shipment processes in collaboration with supply team + AMZ agencies
· Provide updated content to Amazon agencies for all brands as needed while ensuring content is saved down on the drive
3. Trade Marketing
- Manage content optimization across retailer websites by ensuring all product pages (PDPs) are updated in line with the brand masterfile/brand book via Syndigo and other platforms
· Assist commercial teams with visual merchandising (VM) and point-of-sale (POS) submissions, ensuring timely delivery of assets and compliance with retailer requirements
· Own retailer content: briefing asset needs based off the global master assets and ensuring correct cataloguing in the retailer drives
· Support in ad-hoc retailer requests for content, copy or samples
4. Financial & Administrative Support
· Act as a liaison between Sales and Finance to ensure both teams have consistent, accurate data
· Update commercial workbooks- promotional calendars, contact information, pricing, distribution, etc.
· Assist finance team on AP/ AR reconciliation and AP follow ups
· Verify promotional spend/ chargebacks against the agreed on JBPs
· Maintain up-to-date records of contracts, terms, and allowances for Finance reference
5. Cross-Functional Collaboration & Reporting
· Pull weekly sales from all retailer portals and Amazon; update and maintain EPOS reports by SKU and retailer
· Distribute accurate sales reports and highlight key trends to Sales, Finance, and Marketing to support forecasting and planning
· Engage in team meetings and strategy sessions, contribute insights, support collaborative initiatives
Profile
A successful Sales Administrator should have:
- Previous experience in an administrative, operations or business support role
- A passion for the beauty industry
- Desire to progress and be part of a fast growing start up
- Strong organisational skills and attention to detail.
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Excellent communication skills, both written and verbal.
- A proactive approach to problem-solving and multitasking.
- The ability to work effectively as part of a team and independently
Job Offer
- A competitive salary of £25,000 – £30,000 per annum, depending on experience.
- Comprehensive BUPA health coverage.
- 28 days of holiday, plus bank holidays.
- A permanent role with opportunities for growth within the beauty industry.
- A supportive and organised working environment in London.
